Trainee Personal Assistant Apprentice
GUILDMORE FACADES AND CLADDING LIMITED

The Personal Assistant Apprentice will provide reliable administrative support to the Director and their PA, while completing a recognised apprenticeship programme. The role is designed to develop practical experience in diary management, communication, meeting support, document preparation and confidential administration. 

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What will the apprentice be doing?

• Support the Director with diary management, meeting arrangements and reminders, learning how to organise and prioritise appointments effectively.
• Assist with telephone, verbal and email correspondence, ensuring messages are handled accurately, professionally and promptly.
• Assist with coordinating meetings, diary invitations and meeting room bookings.
• Support the preparation of meeting agendas, correspondence and supporting documentation.
• Support the collation and formatting of reports, presentations and other business documents.
• Support the preparation of monthly board reports.
• Assist with contract administration, including maintaining accurate records.
• Collate expenses and mileage claims, checking that the required information and approvals are included before submission.
• Help organise business travel, accommodation, itineraries, client hospitality and company events.
• Support the coordination of client visits, including visitor arrangements, refreshments and meeting room preparation.
• Support the sourcing, ordering, packaging and distribution of client gifts, corporate gifts and seasonal gifting, including Christmas and special occasions.
• Assist with general office coordination, including meeting room preparation, visitor arrangements and refreshments.
• Assist with routine office tasks, including filing, scanning, printing and document preparation.

What is the expected career progression after this apprenticeship?

To be confirmed near completion of apprenticeship.

Annual wage

£20,000 a year

Expected duration

1 Year 6 Months

Possible start date

17 Nov 2026

Date posted

15 Oct 2026

Reference number

2000059334

Positions

1 available

Desired skills and personal qualities

Communication skills, IT skills, Attention to detail, Organisation skills, Problem solving skills, Presentation skills, Administrative skills, Analytical skills, Logical, Team working, Initiative

Qualifications

GCSE Maths and English (Grade Grades 4-9 (A*- C)) Desired